How to set up Shared Access

What is Shared Access?

Just as it sounds, Shared Access allows you to share access to your account's data to one, or multiple other accounts. You can choose to grant full access to any account allowing them to read and edit shared data, or read-only access. You can further restrict the access granted to the other accounts by a selection of author names.

• Grant full access to another account to give them read and write permissions to your entire account, or only to a specific list of author names
• Grant read-only access to a user to give them read permissions to a specific list of author names

info

• Each account you share access to and from needs an active Publisher Champ subscription, unless the receiving account uses your Champ Ultra sponsored seat.
  • Shared Access through a sponsored seat requires your paid Champ Ultra subscription and the seat assignment to remain active.
  • Other recipients need their own active subscription. If a required subscription is canceled, shared access is revoked until it is reactivated.

Champ Ultra sponsored seat

Champ Ultra includes one sponsored Shared Access seat for a VA, accountant, co-author, or another collaborator who does not already have an active Publisher Champ subscription. They can access the data you share without purchasing their own subscription while your paid Ultra subscription and their seat assignment remain active.

To assign the seat:

1. Ask your collaborator to register a Publisher Champ account.
2. Go to My account > Settings > Shared Access and add their registered email address.
3. Choose Full access or Read-only and the author names you want to share, as described below.
4. Select Use my Ultra sponsored seat on their row, then click Save Changes.

You can share access with multiple people, but only one recipient can use your sponsored seat at a time. You can move it to another eligible Shared Access user by selecting the seat on their row and saving your changes. The previous recipient then needs their own active subscription to continue using Shared Access. Users who already have an active subscription cannot receive the sponsored seat.

For subscription details, see the Champ Ultra upgrade guide.

Grant Full Access to another account

• You can grant Full Access to any valid Publisher Champ email. By doing so, they owner of the email you are granting access to will be able to read & edit any of the data you shared access with them.

1. Make sure the account you want to share access with has already registered with our platform

• The account you will share access with needs to be registered with our platform, otherwise, you will not be able to share access with them
• For example, if you have 2 KDP accounts (1 as a sole trader and 1 registered under your business), then you will need to register 2 Publisher Champ accounts in order to share access between them.

2. Link your accounts

1. Log in to the account you want to share access from
2. Go to My account > Settings and head to the Shared Access tab
3. Enter the Publisher Champ email address of the account you want to grant access to!
   • Make sure that this is a registered Publisher Champ email address
4. Set the access level set to 'Full access'
   • Leave the authors selected to all to grant your management account access to all of your data, otherwise, select only the author names you want to share
5. Click the 'Save Changes' button to grant access to your main account
6. Repeat this process (steps 1- 3) for as many accounts as you want to share access to

3. Log in to the account shared access to

• Manage all the accounts that shared access with you by using the account selection tool at the top left of each page to select one or multiple of your linked accounts
• Publisher Champ will use your selection to show you the correct data for your applied selection

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Grant Read-Only Access to another account(s)

• This allows you manage multiple books for multiple authors, synchronized with one main account and share access to that data with multiple other accounts in read-only capacity.
• You can choose which author names to share with each of your other accounts.
  • Your other accounts will only have access to read data available for the selected author names.

1. Grant access to your read-only accounts

1. Log in to the account you want to share access from
2. Go to My account > Settings and head to the Shared Access tab
3. Enter the Publisher Champ email address of the account you want to grant access to!
   • Make sure that this is a registered Publisher Champ email address
4. Select 'Read-only' as the access level
5. Select the author names you wish to share with this user. Only data for the selected author names will be shared with this user

• Click the 'Add another account' button to add a new row in order to share access with another account, or, click the trash icon to remove a row. Then, repeat steps 2a to 2c for as many accounts as required
• Click the 'Save Changes' button at the bottom of the page to save your changes

note

Please note: You may Optionally set an 'Access Alias' via the input box at the top of the form. This will be displayed to your read-only accounts when referencing your main account. If you leave this blank, your email address will be displayed to your read-only accounts instead

2. Success!

• After successfully saving your changes, your read-only accounts will be able to view the data for the selected author names specified